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AEC Submission Process

The AEC asks all researchers to carefully read the explanatory statements for submission requirements. The requirements are summarised below, please note that all New Applications and Minor Amendments (not including addition of investigators) require upfront payment. The Fee Form provided in the documents acts as a Tax Invoice and should be forwarded to your organisation’s relevant finance department to arrange payment before submission to Research Ethics . Please note that applications will only be forwarded to the relevant meeting once the electronic copy of the applications are received. 

Please note all electronic copies must be received by 9am on the closing date. All applications received after this time will not be accepted.

Form Type

No. of Electronic Copies

Application Form

1 (word format*)


1 (word format)

Delegation Form

1 (signed*)

Minor Amendment

1 (signed*)

Adverse Event Form

1 (signed*)

Non compliant Event Report

1 (signed*)

Annual Report Forms

1 (signed*)

Fee Form

AEC & IBC Payment Form 

1 (signed*)

*This can be a signed scanned e-copy in addition to a pdf or word format copy. Please note that e-copy with digital signatures are also accepted.

By 9am on the closing date you are required to submit

1. Submit Electronic Copies to